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This privacy policy sets out how AP Health & Fitness uses and protects any information that you give AP Health & Fitness when you use this website.

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AP Health & Fitness is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

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AP Health & Fitness may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 18/08/2014.

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What we collect

We may collect the following information:

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  • name and job title

  • contact information including email address

  • demographic information such as postcode, preferences and interests

  • other information relevant to customer surveys and/or offers

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What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

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  • Internal record keeping.

  • We may use the information to improve our products and services.

  • We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.

  • From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.

 

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

 

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

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We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

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Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

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You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

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Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

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Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

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  • Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes

  • If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at aphealthandfitness.training@gmail.com

  • We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

 

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable.

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If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

 

Recorded Calls

In order to maintain high standards and protect our team , we need to record all telephone calls received into the business and retain them for future reference. We shall ensure that the use of these recordings is fair and that we comply with the requirements of the relevant legislation. This includes:

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•   The Regulation of Investigatory Powers Act 2000;
•   The Telecommunications (Lawful Business Practice) (Interception of Communications Regulations) 2000;
•    Communications Act 2003;
•    General Data Protection Regulation and Data Protection Act 2018;
•    The Human Rights Act 1998.

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Scope of policy


Under normal circumstances a call will not be retrieved or monitored unless:

•   It is necessary to investigate a complaint;
•   It is part of a management ‘spot check’ that customer service standards are being met;
•   There is a threat to the health and safety of staff or visitors or for the prevention or detection of crime;
•   It is necessary to check compliance with regulatory procedures; or
•   It will aid standards in call handling through use in training and coaching our staff. However, this will only be permitted if the recording is edited so that the caller remains anonymous and the member of staff who was party to the call agrees to its being used in this way.

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Collecting information


Personal data collected during recording activities will be processed fairly and lawfully in accordance with the General Data Protection Regulation and Data Protection Act 2018.

It will be:

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•   Adequate, relevant and not excessive;
•   Used for the purpose(s) stated in this policy only and not used for any other purposes;
•   Accessible only to managerial staff after securing permission from the Managing Director;
•   Treated confidentially;
•   Stored securely;
•   Not kept for longer than necessary and will be securely destroyed once the issue(s) in question have been resolved.
•   Advising callers that calls are being monitored/recorded

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